Forms and Required Documents

Teams, athletes and coaches must submit the correct forms before taking the field. Use the links below to complete each required document. These forms help us verify rosters, confirm eligibility and ensure every player competes under the same safety standards.

All documents must be completed by check-in on tournament day.

If you have a question about eligibility or submissions, reach out to our tournament admin team at ny7sdirector@newyorkrugby.com.

Coach Roster Submission

This form is for team staff only. Each team is required to submit its final playing roster, registered players, insurance information, and staff contacts. Rosters are locked once submitted and are used for scheduling, eligibility checks and medical tracking.

Submit your team roster here: Roster Submission Form

Adult Player Waiver

All adult players must have a completed waiver on file before they are eligible to participate. This waiver confirms participation, liability limits and medical release. It must be completed **individually by each player** in the adult brackets.

Complete the adult player waiver: Adult Waiver Form

Youth Player Waiver and Parent Consent

This waiver is required for any player under 18. A parent or legal guardian must complete the form. It covers consent to play, medical release and emergency contact information that supports our medical staff throughout the event. It must be completed **individually by each parent/player** in the youth brackets.

Submit youth waiver and consent: Youth Waiver & Parent Form